Navigating the competitive job market often involves sending out impressive resumes. Preparing an effective resume isn’t difficult. It becomes challenging when you need to compose an email that accompanies your application. Wondering how to write that email? You’re not alone. This article provides a comprehensive guide on sending your resume via email, including sample templates and phrases that you can customize to fit your needs.
Crafting an Enticing Resume Email That Will Get You Noticed
In today’s highly competitive job market, it’s more crucial than ever to make a strong first impression. Your resume email is often the first point of contact between you and a potential employer, so it’s essential to get it right.
Keep It Concise and Relevant
Hiring managers are busy people, so they don’t have time to read long, rambling emails. Keep your resume email concise and to the point, highlighting your most relevant skills and experiences. Focus on the aspects of your background that are most relevant to the position you’re applying for.
Personalize Your Email
Take the time to personalize your resume email for each job you apply for. Address the hiring manager by name (if you can find it), and tailor your email to the specific requirements of the position. Show that you’ve done your research on the company and the role, and explain why you’re the best candidate for the job.
Use Keywords
When writing your resume email, be sure to include relevant keywords that are likely to be used by hiring managers in their searches. This will help your email get noticed and make it more likely that you’ll be selected for an interview.
Proofread Carefully
Before you send your resume email, proofread it carefully for any errors in grammar or spelling. A sloppy email will reflect poorly on you and could cost you the job.
Attach Your Resume
Don’t forget to attach your resume to your email! Make sure it’s a well-formatted PDF or Word document that is easy to read and navigate.
Follow Up
After you’ve sent your resume email, follow up with a phone call or email a few days later to check on the status of your application. This shows that you’re genuinely interested in the position and that you’re eager to learn more.
Additional Tips:
- Keep your subject line short and attention-grabbing.
- Use a professional email address.
- Be polite and courteous in your tone.
By following these tips, you can increase your chances of landing the job you want. So take the time to write a well-crafted resume email that will make a strong impression on potential employers.
Sending Resume Email Samples
1. Applying for a Specific Job
Dear [Hiring Manager Name],
I am writing to express my interest in the [Job Title] position that I saw advertised on [website or job board]. I have been working in the [Industry] industry for [number] years and in that time, I have developed a strong foundation of skills and experience that aligns perfectly with your requirements.
Throughout my career, I have consistently demonstrated my ability to [list of skills and achievements related to the job]. I am confident that I can make a significant contribution to your team and help the company achieve its goals. Enclosed is my resume for your review. Thank you for considering my application.
Sincerely,
[Your Name]
2. Networking with Someone
Hi [Name],
It was great to connect with you at the [Event Name] conference last week. I really enjoyed hearing about your work at [Company Name], especially the project you discussed on [Project Name].
I’m also passionate about [similar area of interest], and I’ve been working on a few projects that may interest you. I’ve attached my resume to this email so you can learn more about my background and experience. Would you be willing to chat over coffee or phone to discuss our work further? I’m available on [dates and times].
Thanks,
[Your Name]
3. Following Up After Applying for a Job
Dear [Hiring Manager Name],
I hope this email finds you well.
I wanted to follow up on my application for the [Job Title] position that I submitted on [date]. I am excited about the opportunity to work with your company and believe my skills and experience align well with the requirements of the role.
I have been working in the [Industry] industry for [number] years and have a proven track record of success in [list of achievements]. I am confident that I can add value to your team and help the company achieve its goals. I am eager to learn more about the company and the position and would appreciate the opportunity to discuss my qualifications in more detail.
Thank you for your time and consideration.
Sincerely,
[Your Name]
4. Asking for a Referral
Hi [Name],
I hope you’re doing well.
I’m writing to ask if you would be willing to refer me for the [Job Title] position at [Company Name]. I’m a big fan of the company and I think I’d be a great fit for the role. I’ve been working in the [Industry] industry for [number] years and have a proven track record of success in [list of achievements].
I know you’ve been working at [Company Name] for [number] years, and I’m hoping you can put in a good word for me. I’ve attached my resume for your reference. Any help you can provide would be greatly appreciated.
Thanks,
[Your Name]
5. Applying for an Internship
Dear [Hiring Manager Name],
I am writing to express my interest in the [Internship Title] internship position that I saw advertised on [website or job board]. I am a highly motivated and driven student with a strong academic record and a passion for [Industry].
During my time at [University Name], I have taken a variety of courses in [field of study], including [list of courses]. I have also gained valuable experience through my participation in extracurricular activities such as [list of activities].
I am confident that I have the skills and experience necessary to be successful in this internship. I am eager to learn more about [Company Name] and the [Internship Title] position. Enclosed is my resume for your review. Thank you for considering my application.
Sincerely,
[Your Name]
6. Thanking Someone for Their Referral
Hi [Name],
Thank you so much for referring me for the [Job Title] position at [Company Name]. I really appreciate it!
I had a great interview with the hiring manager last week and I’m feeling really positive about the opportunity. I think I’d be a great fit for the role and I’m excited to learn more about the company.
I know I wouldn’t have had this opportunity without your help, so I really appreciate you putting in a good word for me. I’ll keep you updated on how things progress.
Thanks again,
[Your Name]
7. Applying for a Job at a Dream Company
Dear [Hiring Manager Name],
I am writing to express my excitement about the [Job Title] position that I saw advertised on [website or job board]. [Company Name] is my dream company and I have long admired its commitment to [Company Values].
I have been working in the [Industry] industry for [number] years and have a proven track record of success in [list of achievements]. I am confident that I have the skills and experience necessary to make a significant contribution to your team and help the company achieve its goals.
Enclosed is my resume for your review. I would welcome the opportunity to discuss my qualifications in more detail and learn more about the company and the position.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Tips for Sending Resume Email Sample
When sending your resume via email, there are a few key things to remember to make sure your application stands out and gets noticed by potential employers.
Use a Clear and Concise Subject Line
- Keep it short and to the point, highlighting your name, the position you’re applying for, and possibly a keyword from the job description.
Address the Hiring Manager Personally
- Use the hiring manager’s name if you can find it on the company’s website or LinkedIn. If you can’t find their name, use a generic greeting like “Dear Hiring Manager.”
Keep Your Email Brief and Professional
- Get to the point quickly and avoid rambling. Highlight your most relevant skills and experience for the position, and keep your email free of typos and grammatical errors.
Tailor Your Resume and Cover Letter to the Job
- Take the time to read the job description carefully and tailor your resume and cover letter to highlight the skills and experience that are most relevant to the position.
Include a Call to Action
- At the end of your email, invite the hiring manager to take a specific action, such as scheduling an interview or contacting you for more information.
Proofread Carefully before Sending
- Before hitting “send,” carefully proofread your email for any typos or errors. A sloppy email can reflect poorly on you and your application.
Use a Professional Email Address
- Avoid using personal email addresses like “[email protected]” or “[email protected].” Instead, opt for a more professional email address like “[email protected].”
Attach Your Resume and Cover Letter in PDF Format
- Make sure your resume and cover letter are saved in PDF format before attaching them to your email. This will ensure that they are formatted correctly when opened by the hiring manager.
Follow Up
- If you haven’t heard back from the hiring manager within a week or two, consider sending a follow-up email to express your continued interest in the position.
FAQs on Sending Resume Email Sample
Q1. What should I include in the subject line of my resume email?
A. Keep it concise and attention-grabbing. Include your name, the position you’re applying for, and possibly a keyword from the job posting.
Q2. How should I address the hiring manager in my email?
A. If you know their name, use it. If not, a generic salutation like “Dear Hiring Manager” or “To Whom It May Concern” will suffice.
Q3. What should I say in the body of my resume email?
A. Keep it brief and to the point. Introduce yourself, express your interest in the position, and highlight a few of your qualifications. You can also mention why you’re excited about the company or the role.
Q4. Should I attach my resume to the email or include it in the body?
A. It’s best to attach your resume as a PDF file. This ensures that it will be formatted correctly and that the hiring manager can easily open and view it.
Q5. What is the appropriate font and font size to use?
A. Use a professional font like Calibri, Arial, or Times New Roman. The ideal font size is 12 points.
Q6. Should I proofread my email before sending it?
A. Absolutely! Make sure there are no typos or grammatical errors. A poorly written email can reflect poorly on you and hurt your chances of getting the job.
Q7. How can I follow up after sending my resume email?
A. You can send a follow-up email a week or two after you’ve submitted your resume. This shows that you’re still interested in the position and that you’re eager to learn more about the company.
Thanks for Reading!
I hope you found this article helpful in crafting a standout resume email that will get you noticed by potential employers. Remember, the key is to keep it concise, personalized, and professional. Make sure your resume is tailored to each job you apply for, and proofread it carefully before sending it out.
If you have any questions or need further guidance, feel free to leave a comment below or visit our website again soon for more informative articles and resources. We’re always here to help you on your job search journey. So, keep striving, keep learning, and keep applying—the job of your dreams is out there waiting for you!